PRIVACY POLICY VIADUCT FINAL CONFERENCE, 22-23 OCTOBER 2020 (Working Groups and Award Ceremony)
1. Responsible Body
Responsible entity for data protection:
Universität zu Köln
Körperschaft öffentlichen Rechts
Represented by the Rector
Albertus-Magnus-Platz
50923 Köln
Responsible for the project is:
Prof. Dr. Wolfgang Wessels
Centre for Turkey and European Union Studies, University of Cologne
Gottfried-Keller-Str.6
50931 Köln
E-Mail: wessels
uni-koeln.de
Phone: +49(0)221-470-1494
2. Purpose and Scope
Your data requested and stored solely for the purpose of implementing the online event: Only people registered with full name and e-mail address will be enabled to access online meetings rooms. This is to ensure only real persons and persons with a relation to the VIADUCT network will take part in the online event, thus preserving a valuing discussion culture. We therefore request the following information and consent:
- full name (publicly visible)
- e-mail address (not publicly visible)
- institutional affiliation
Your data is processed by staff of:
Centre for Turkey and European Union Studies, University of Cologne
Gottfried-Keller-Str.6
50931 Köln
E-Mail: wesselsuni-koeln.de
Phone: +49(0)221-470-1494
3. Data transfer
VIADUCT, run by the Project coordinator named under [1] is based on a consortium agreement and may share, where necessary, your data as requested in [2] with project partners to implement the action.
In the specific case of the VIADUCT Online Conference, 22-23 October 2020, your data will be shared with staff of:
Trans European Policy Studies Association (TEPSA)
Rue d’Egmont 11
B-1000 Brussels, Belgium
Tel: +32(0)2 511 34 70
Fax: +32 (0)2 511 67 70
The event will take place via Zoom (Zoom Video Communications, Inc.)
University of Cologne’s information on the use of Zoom for German participants is available here and here. Privacy and security information provided by Zoom is available here.
4. Data storing
Your personal data will be deleted from our servers 14 days after the event. For project reporting purposes, only numbers of registered people and participating people will be saved. None of your personal data is transmitted to a third party other than named under [3].
5. Your rights
Every person affected by the processing of personal data has the right, in accordance with the legal provisions, to request free information or confirmation from us regarding the personal data stored about him or her.
In addition, you have the right to the immediate correction or deletion of incorrect personal data concerning you, or to the restriction of the processing, or to object to the processing. Please note that any restriction of data processing will result in the suspension of your event registration.
You can revoke your consent to the processing of personal data at any time. This does not affect the legality of the University’s processing of your data on the basis of your consent until your revocation.
Data subjects have the right to request information regarding their personal data in a structured, common and machine-readable format and to transmit it to other persons responsible.
We are happy to answer your questions regarding the processing of your personal data at any time. If you would like to know which personal data we store about you, or if you have questions that this data protection statement could not answer, or if you would like more detailed information on a particular point, please contact us, preferably using our contact address: wessels(at)uni-koeln.de. If you communicate by email, we cannot guarantee the complete confidentiality of the provided information. If your information is confidential, please send it to us by post.
In addition, without prejudice to any other administrative or judicial remedy, an appeal may be lodged with a Member State supervisory authority if there are doubts as to the lawfulness of the processing of personal data. The regulatory authority of the University of Cologne is:
The State Officer for Data Protection and Freedom of Information of North Rhine-Westphalia
(Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen)
Postfach 20 04 44
40102 Düsseldorf
+49 211/38424-0
Fax: +49 211/38424-10
poststelleldi.nrw.de